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Lifestyle Entrepreneurs: Managing Time Most people make a huge mistake: without setting priorities, they keep an action list. It typically contains entries from top to bottom about contacting people, documents filing, faxes sending, setting up appointments. And when the day comes to an end, most of the actions have been done and people feel good. There is nothing wrong with keeping track of progress and activities but you’ll not be able to achieve the successes over time if this is done outside the scope of your personal goals. What is wrong here? Any action list with not proper categories or priorities may provide you with a temporary ‘kick’ when crossing items off, but it’ll not help you to effectively reach your goals. The ‘mixed-bag’ of activities leads to a behavior pattern that focuses on either the tasks that are easy or on tasks which are urgent but not important.
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Lifestyle Entrepreneurs are very careful about their time. They know that working on their goals is the most important task even if it means cancelling a visit to some pal. They’ll never allow urgent tasks to take control over their day. They manage the urgent tasks coming up by proper advance planning.
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For a practical approach to getting back on track, structure your activities into 3 zones. Planning It includes everything that’s so important but not urgent. These are the activities that should you do them, they will contribute to attaining your objectives in the longer run. As an example, working regularly on your long term strategy will help you generate future income. Meditation and visualization of goals fall into this division. Successful people spend nearly all of their time here. Production Division It includes everything that’s urgent and important. These are the activities you happen to be doing to generate income by with your business. Example: getting back into a potential client who has responded positively to your website or ad. Make certain that part of your daily activities fall in this division, as this is where the money is generated. If you are trained up and already set up, spend at least 40% to 60% of your time here. The Waste Zone It includes everything which is not urgent and not important. These are the social chatter as well as the fun stuff. Interestingly enough, this is where most people that aren’t getting any results spend the majority of the time. Their action lists are full of activities in this division. So be careful and spend only time here if you really can afford it. A maximum of 10-percent of your time is my suggestion.